Effective Date: July 12, 2026

HFE Marketing Group LLC, doing business as Joshua Hastings Marketing Strategy (“HFE Marketing Group,” “we,” “us,” or “our”), respects your privacy and is committed to protecting the personal information you provide when visiting our website, submitting a form, scheduling a consultation, communicating with our company, or using our marketing services.

This Privacy Policy explains what information we collect, how we use it, and the choices available to you.

1. Information We Collect

We may collect information that you voluntarily provide to us, including:

Your name

Business name

Email address

Telephone number

Business address or service area

Website address

Information about your company, marketing goals, revenue, or services

Information submitted through contact forms, consultation forms, surveys, applications, or questionnaires

Payment and billing information

Communications sent by email, telephone, text message, social media, or our CRM platform

We may also automatically collect certain information when you visit our website, including:

Internet Protocol address

Browser and device information

Pages viewed

Time spent on the website

Referring website or advertising source

Approximate geographic location

Website interactions, clicks, and form activity

Cookie and tracking information

2. How We Use Your Information

We may use the information we collect to:

Respond to questions and consultation requests

Evaluate whether our services are a good fit for your business

Prepare proposals, marketing recommendations, audits, or service agreements

Provide website, SEO, advertising, CRM, social media, consulting, and marketing services

Schedule appointments and strategy consultations

Communicate about projects, services, invoices, and account updates

Send educational marketing content, offers, reminders, and follow-up communications

Improve our website, advertising campaigns, and customer experience

Measure website traffic, conversions, and advertising performance

Prevent fraud, misuse, security issues, or unauthorized activity

Comply with legal, contractual, accounting, and regulatory obligations

We do not sell your personal information to third parties.

3. Contact Forms and Consultation Requests

When you submit information through one of our website forms, landing pages, surveys, scheduling tools, or advertisements, you authorize HFE Marketing Group to use that information to respond to your request and communicate with you regarding our services.

Submitting a form does not create a client relationship. A client relationship is established only after both parties enter into a separate written agreement.

4. Email and Text Message Communications

When you provide your email address or telephone number, you may receive communications related to your inquiry, scheduled appointment, requested information, existing services, or account.

When you expressly opt in to marketing communications, we may also send educational content, promotional messages, special offers, consultation reminders, and follow-up messages.

Message frequency may vary. Message and data rates may apply.

You may opt out of text messages at any time by replying STOP. You may reply HELP for assistance. You may unsubscribe from promotional emails by using the unsubscribe link included in the email.

Consent to receive marketing text messages is not a condition of purchasing any service.

We do not sell, rent, or share mobile opt-in information or text message consent with third parties for their independent marketing purposes.

5. Cookies and Tracking Technologies

Our website may use cookies, pixels, tags, scripts, and similar technologies to operate properly, remember preferences, understand visitor behavior, improve performance, and measure advertising results.

These technologies may help us determine:

How visitors found our website

Which pages or services receive the most interest

Whether a visitor completed a contact form

Whether an advertisement resulted in a lead or consultation

How visitors interact with our website and landing pages

You may adjust your browser settings to block or delete cookies. Disabling cookies may affect certain website features.

6. Google Services

We may use Google services such as Google Analytics, Google Ads, Google Tag Manager, Google Search Console, Google Business Profile, Google Workspace, and related tools.

These services may collect information about website visits, advertising interactions, device activity, search behavior, and completed conversions.

Google may use cookies or similar technologies to provide analytics, advertising measurement, audience development, and remarketing services. You may manage certain Google advertising preferences through your Google account and Google’s advertising settings.

7. Meta and Social Media Advertising

We may use advertising and tracking services offered by Meta, including Facebook and Instagram.

The Meta Pixel and related technologies may help us:

Measure advertising performance

Track website visits and conversions

Build advertising audiences

Show relevant advertisements to previous website visitors

Improve the effectiveness of our campaigns

Meta may process information according to its own privacy policies and platform settings.

Our website may also include links to Facebook, Instagram, LinkedIn, YouTube, or other social media platforms. Your activity on those platforms is governed by the privacy policies of the applicable provider.

8. CRM, Scheduling, and Marketing Software

We may use third-party customer relationship management, scheduling, reporting, website, SEO, email, text messaging, payment, and automation platforms to provide our services.

These platforms may include:

Lead Connector

GoHighLevel

Search Atlas

Yext

Google Workspace

Calendly or similar scheduling platforms

Payment processing providers

Website hosting and analytics providers

Information may be stored or processed within these systems when reasonably necessary to manage leads, schedule appointments, provide services, process payments, track marketing results, or communicate with clients and prospects.

These providers are permitted to process information only as necessary to perform their services or as otherwise allowed under their own terms and privacy policies.

9. Advertising Lead Forms

We may collect information through lead forms hosted by Google, Facebook, Instagram, or other advertising platforms.

Information submitted through an advertising lead form may be transferred into our CRM or communication systems so that we can respond to the inquiry, provide requested information, and follow up regarding our services.

Submitting a lead form authorizes us to contact you using the information you provide, subject to the communication preferences and consent selections shown on the form.

10. Payment Information

Payments may be processed through third-party payment processors. HFE Marketing Group may not directly store complete credit card or banking information.

Payment processors maintain their own security practices, terms, and privacy policies. We may retain limited transaction information for bookkeeping, invoicing, accounting, dispute resolution, and legal compliance.

11. How We Share Information

We may share information with trusted service providers when reasonably necessary to operate our business and provide our services.

These providers may include:

Website and hosting providers

CRM and automation platforms

Email and text messaging providers

Advertising and analytics platforms

Payment processors

Software providers

Contractors assisting with authorized client work

Accountants, attorneys, and professional advisors

We may also disclose information when required by law, legal process, court order, regulatory request, or when reasonably necessary to protect our rights, clients, users, property, or security.

We do not sell personal information or mobile opt-in data.

12. Client Data and Marketing Accounts

Clients may provide HFE Marketing Group with access to websites, advertising accounts, analytics platforms, CRM systems, social media profiles, customer lists, lead data, or other business information.

We use this access only as reasonably necessary to perform the services described in the applicable agreement.

Clients remain responsible for ensuring that information they provide was collected lawfully and that they have the necessary rights and permissions to allow us to process or use it.

13. Data Security

We use reasonable administrative, technical, and organizational measures to protect personal information.

However, no website, communication system, software platform, or electronic storage method can be guaranteed to be completely secure. You provide information electronically at your own risk.

14. Data Retention

We may retain personal information for as long as reasonably necessary to:

Respond to an inquiry

Provide contracted services

Maintain business and accounting records

Complete follow-up communications

Resolve disputes

Enforce agreements

Comply with legal obligations

Protect our business interests

We may retain limited records after a client relationship or inquiry has ended when required for legitimate business, legal, or accounting purposes.

15. Your Privacy Choices

Depending on your location and applicable law, you may have the right to request:

Access to personal information we maintain about you

Correction of inaccurate information

Deletion of certain personal information

Information about how your data is used

Withdrawal of certain communication permissions

Opt-out from promotional email or text communications

Certain information may need to be retained for legal, contractual, fraud-prevention, accounting, or legitimate business purposes.

16. Third-Party Websites

Our website may contain links to third-party websites, software, social media platforms, scheduling systems, or other online services.

We are not responsible for the privacy practices, security, accuracy, or content of third-party websites. We encourage visitors to review the privacy policies of any third-party platforms they use.

17. Children’s Privacy

Our website and services are intended for business owners and adults. We do not knowingly collect personal information from children under 13.

Anyone under 18 should use this website only with the involvement and permission of a parent or legal guardian.

18. Business Results and Marketing Disclaimer

Information presented on our website is provided for educational and informational purposes.

Examples, case studies, testimonials, advertising results, search rankings, lead volumes, revenue figures, and client outcomes are not guarantees of future performance. Marketing results vary based on factors including the business, market, competition, budget, offer, sales process, responsiveness, implementation, and economic conditions.

19. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, software, advertising practices, or legal obligations.

The revised policy will be posted on this page with an updated effective date. Continued use of our website after an update constitutes acceptance of the revised policy.

20. Contact HFE Marketing Group

Questions or requests regarding this Privacy Policy may be submitted through our website contact form or sent to:

HFE Marketing Group LLC
Doing Business As Joshua Hastings Marketing Strategy

strategy@joshuawhastings.com